If you reside in Australia and have a friend or family member who resides outside Australia and you want them to come visit you in Australia, you can send them an invitation. With the invitation letter, they can apply for a tourist visa and when granted, they will be able to visit you and spend a good time with you in Australia.
Sending an invitation letter makes your invitee’s tourist visa application process easier. Without an invitation letter from you, it can take longer for the immigration authorities to approve your friend or family member’s tourist visa. In this guide, we’ll walk you through the process of writing a proper invitation letter.
How to write an Invitation letter for an Australian tourist visa
An invitation letter from you who reside in Australia serves as evidence to the Australian immigration authorities that you have a genuine reason for inviting your friend, family member, or whoever is coming to see you in Australia.
It’s not a mere formality but an essential part of the visa application. It tells the authority that you want your invite your friend or family member to come over for a specific reason. Your reason for inviting them should also be stated in your letter.
What should be covered in your invitation letter for an Australian tourist visa?
Before you start writing your letter, here is what you should include in your letter.
Your details
Your full name, address, contact information, and your Australian visa status (if applicable) must be included in your letter.
Applicant’s details
The full name, date of birth, nationality, passport number, and relationship to you of the person you’re inviting.
Trip details
You must also include the purpose and duration of the trip, including travel dates, places you plan to visit with your guest, and the accommodation arrangements you have made for your guest.
Financial support
If you’re covering the expenses of your guest, provide details of your financial situation.
Intention to return
Include information that demonstrates your guest’s intention to return to their home country after their visit.
Format to use in your invitation letter
Now that you have all the necessary information you need for the letter, it’s time for you to put it together in a well-structured letter.
Here’s a simple format you can follow:
- Header: Your name, address, and contact details.
- Date: The date you’re writing the letter.
- Recipient’s address: The Australian embassy’s address where you’re submitting the visa application.
- Salutation: A polite greeting, e.g., “Dear Visa Officer,”
- Body: This is where you provide all the information you’ve gathered in a clear manner. Make it concise but big enough to contain all the necessary details.
- Closing: Once you are done, sign off the letter with a polite closing, such as “Sincerely” or “Kind regards.”
- Signature: Do not forget to sign the letter.
Write the Invitation Letter
When putting down your letter, use simple, straightforward language to express your intentions and relationship with the applicant.
Here’s a sample you can use, you can copy this sample and change the details where necessary.
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Recipient’s Address]
[Embassy or Consulate Address]
[City, State, Zip Code]
Dear Visa Officer,
I am writing to formally invite [Full name of your guest], [Date of birth of your guest], who is a citizen of [Your guest’s nationality] and holds passport number [your guest’s passport number], to visit me in Australia.
[Explain your relationship with your guest and why he/she is visiting. Provide details about the purpose of the trip, places you plan to visit, and any planned activities.]
I assure you that [your guest’s full name] will comply with all the visa conditions and return to [your guest’s home country] upon completion of their visit.
If needed, I am willing to provide financial support during [your guest’s name]’s stay in Australia. Attached are my bank statements and financial documents to verify my financial capacity.
Please feel free to contact me at [your email address] or [your phone number] for any additional information.
Sincerely,
[Your full name (Signature)]
Review and attach supporting documents
Once you are done with the letter, you need to proofread it for errors and clarity. Make sure that all the information is accurate and matches the supporting documents you plan to attach, do not forget to provide your bank statements, passport copy, and visa documents (if applicable).
Submit the invitation letter
Immediately you confirm that your letter is ready, you can either send it electronically to your guest or give them a printed copy. Your guest will now submit the letter when applying for a tourist visa to come visit you in Australia.
With your invitation letter, your guest’s visa application will be approved quickly, simply because there is evidence that they are being invited by you who already reside in the country. An invitation letter from you makes the visa application process easy.
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