How to Withdraw Schengen Visa Application

Planning a trip can be exciting, but sometimes life takes unexpected turns. If you’ve applied for a Schengen visa but circumstances have changed, withdrawing your application is the best action to take.

How to Withdraw Schengen Visa Application

Withdrawing your application promptly not only frees up resources for other applicants but also helps maintain a positive record for any future visa applications.

Whether due to a change in travel plans, personal circumstances, or other reasons, withdrawing your visa reflects your responsibility and respect for the visa application process. If you wondering how to withdraw your application, don’t worry – we’ve got you covered with this guide. We’ll walk you through the steps of withdrawing your Schengen visa application.

Can I make changes to my Schengen visa application?

Yes, you can make changes to your Schengen visa application before you submit it. However, once you submit your application, changes may not be possible, or they might require contacting the consulate or visa processing center directly.

Before submitting your visa application, always double-check all information to avoid complications in the application process.

Understanding the need to withdraw

Life can be unpredictable and sometimes plans change. Whether it’s due to a sudden change in your itinerary, unforeseen personal reasons, or new travel opportunities, you might find yourself needing to cancel your Schengen visa application.

How to withdraw a Schengen visa Application

Gather your Information

Before you begin the process, gather the following information:

  1. Your full name and passport details.
  2. Your Schengen visa application reference number (if available).
  3. The reason for withdrawing your application.

Contact the Appropriate Authority

You’ll need to get in touch with the visa application center to which you submitted your application.

This could be the consulate, embassy, or visa application center of the Schengen country you applied to. Look up their contact information on their official website.

Write a Withdrawal Letter

Write a simple and polite letter requesting the withdrawal of your Schengen visa application. In the letter, include the following details:

  • Your full name and passport number.
  • The date of your application.
  • The reason for withdrawing your application (you don’t need to go into excessive detail).

Here’s a sample template you can use:

[Your Full Name]

[Your Passport Number]


To Whom It May Concern, I am writing to formally request the withdrawal of my Schengen visa application, which was submitted on [Application Date].

Due to unforeseen circumstances, I am no longer able to proceed with my travel plans at this time.

I appreciate your understanding and assistance in this matter.


[Your Signature]

[Your Full Name]

Submit your letter

Send your withdrawal letter to the appropriate authority via email or physical mail, as indicated on their official website. Make sure to keep a copy of the email or letter for your records.

Await confirmation

Once you’ve submitted your withdrawal letter, you should receive a confirmation from the authorities acknowledging the withdrawal of your application. Keep this confirmation for your records as well.

Important considerations

  • Timing: You should withdraw your application as soon as you know you won’t be traveling. This helps the authorities process your request promptly and may also minimize any potential processing fees.
  • Refund: Depending on the Schengen country’s policies, you may not get a refund of the visa application fee.
  • Reapplying: If your circumstances change again and you decide to travel later, you can always reapply for a Schengen visa in the future.

What happens if I withdraw my visa Application?

If you choose to withdraw your visa application, it means you’re voluntarily canceling your application before a decision is made. Withdrawing your visa application has no negative impact on future applications and doesn’t incur any penalties. However, your visa fees might not be refunded.


Life happens and sometimes plans change. Withdrawing your Schengen visa application is a straightforward process that just requires a polite letter and a bit of communication with the relevant authorities. Remember to keep a record of all your information for your reference.

Whether your change of plans is temporary or permanent, knowing how to withdraw your visa application ensures that you’re in control of your travel decisions.

More Related Content


Please enter your comment!
Please enter your name here