If you want to learn how to add an email signature in Outlook, we’ll show you how to do just that here and it is best you read on.
When you send an email to someone new, a boss, or a potential employer, you might worry about what to write. Once you’ve written your message, it’s a good idea to put a signature at the end. This signature reminds the person who you are, what you do, and how to reach you.
How to Add Outlook Signature
Having a signature in your email is like showing that you’re professional. It also saves you time because you don’t have to sign your name at the end of every email, especially on busy days. You can include your name, job title, company, social media links, and phone number in the signature, which is like an electronic business card.
Here’s how you can add this feature in Outlook on the web and mobile.
Adding a Signature in Outlook From the Web (or Computer)
Here’s how to do it:
Step 1: Sign in to Microsoft
Whether you’re using Outlook on the internet or a desktop app, start by making sure you’re logged into your Microsoft account. If you have more than one account, make sure you’re using the right one for your signature.
Step 2: Open Your Settings
Once you’re logged in, click on the gear icon (looks like a small gear) in the top right of your mailbox. Then, at the bottom, find the option that says “view all Outlook settings.”
Step 3: Create Your Signature
A bigger settings menu will pop up. Choose “Mail” and then “Compose and reply.” Look for the “Email Signature” section and pick “New Signature.” In the box where it says “Edit signature name,” put your first and last name to name your signature.
In the space below, type your first and last name again. You can also add your job title, where you work now, social media links like Twitter and LinkedIn if they’re related to your job, and any phone numbers or emails you want to share.
Formatting Tips
You can make your signature look fancy by using the bold, underline, and different font options – they work like a Word document. If you want to add links to your social media, use the tool that looks like a chain link to connect them.
Step 4: Save Your Signature
When your signature looks just right, hit “save.” Now, whenever you send an email, your special signature will be at the bottom. Test it by sending a practice email to yourself or a friend.
Step 5: Choose a Default Signature
After you save, you can pick a default signature. This means your signature can go on new messages, replies, forwarded emails, or all of them. You might not always want your signature – like when you’re sending a quick reply or forwarding something to a coworker. It’s up to you!
Step 6: Test Again
Make sure your special signature shows up by sending another practice email. You’re all set.
Adding a Signature From Your Mobile Phone
Whether you’re traveling or working on weekends, using our phones to send emails is common. It’s better to have your signature instead of the default “sent from iPhone” or “download Outlook” message.
Step 1: Get Microsoft Exchange/Outlook App
If you want to add your signature on your iPhone or Android, make sure you’ve got the newest version of the Microsoft Exchange/Outlook app. Then, sign in to your account.
Step 2: Open Settings
To change settings in your Outlook app, tap the profile icon on the top left, then tap the “settings” icon (it looks like a gear) at the bottom of the screen.
Step 3: Put in Your Signature
Like on a computer, choose “Signature” and type in your details.
But remember, unlike the computer version, you can’t change the font or style on the mobile signature.
That’s it!
Still, wondering about something? Here are some quick answers to common questions before you go.
How Do I Make My Outlook Signature Look Professional?
Fortunately for you, In Microsoft Outlook, there’s a collection of signature designs you can get for free. These designs make your signature look both professional and personal. They come with special colors and good spacing, and even let you connect your social media accounts with little icons.
And hey, you can also get ideas for your signature by checking out what your coworkers have done!
How Do I Make My Signature Automatic in Outlook?
If you want your signature to go on all the emails you write, answer, create, or share, remember to choose your name as the “default signature.” On a computer, you’ll see this choice after you’ve put in your details.
If you pick your name as the “default” for both new messages and replies/forwards, your signature will show up on every email without you doing anything extra. On your phone or tablet, your signature should save by itself after you’ve typed it in the “signature” section.
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