How do I Withdraw my VFS Application?

A few years ago I submitted my application to VFS but things changed just 28 hours after submitting my documents, I had to withdraw my application. Are you currently in this situation? Where do you need to withdraw your VFS application?

How do I Withdraw my VFS Application?

Whether it’s a change in plans, unforeseen circumstances, or you’ve realized you need more time. Withdrawing your VFS application can be done smoothly if you are familiar with the process, if you are not, this simple, informative guide will walk you through it.

Why withdraw your Application from VFS?

There are several reasons why you might want to withdraw your application from VFS (Visa Facilitation Service) or a similar visa processing center.

Life is full of uncertainties (anything can happen), and situations can change, which can lead to the need for application withdrawal.

Here are some common reasons why people choose to withdraw their VFS applications:

  1. Change in Travel Plans: Sometimes, your travel plans might change unexpectedly, it can be a few hours after submitting your application to VFS. Whether it’s due to work commitments, family emergencies, or personal reasons, you might find yourself in a position where you can no longer travel as originally intended.
  2. Incorrect or Incomplete Application: Mistakes happen, (we all make mistakes), and if you realize that you’ve made errors or omitted crucial information in your application, you may need to withdraw your application.
  3. Eligibility Concerns: Maybe upon further research or consultation, you discover that you don’t meet the eligibility criteria for the visa you applied for. You have to withdraw your application.
  4. Delays or Unforeseen Circumstances: You may also want to withdraw due to external factors beyond your control, such as delays in obtaining necessary documents or unexpected personal situations.
  5. Financial Considerations: Visa applications often involve fees, and financial constraints might arise that prevent you from continuing with the process.
  6. Travel Restrictions or Policies: Changes in travel restrictions, policies, or geopolitical situations can impact your ability to travel to your intended destination. In such cases, withdrawing your application is the right thing to do.

If you wish to withdraw your application right away, here is how to do it.

How do I withdraw my VFS Application?

Gather Your Information

Before you start the withdrawal process, make sure you have all the necessary details handy. This includes your application reference number, passport details, and any other relevant information you provided when you applied. You must have these ready, you need them during the withdrawal process.

Visit the VFS Center

To withdraw your application, you’ll need to visit the VFS center where you initially submitted your application.

If you’re unsure about the location of the VFS center, you can find this information on the official VFS website. Remember to check the operating hours of the center before you go.

Inform the Staff

Once you’re at the VFS center, approach the staff and let them know that you wish to withdraw your application. They are there to help you and will guide you through the process. Provide them with your application reference number and any other required information.

You also need to provide a VFS ICR copy, a copy of your international passport’s bio–page, and a cover letter mentioning the reason for the withdrawal. The cover letter is very important when withdrawing your VFS application. It serves as a formal communication to the visa processing center, consulate, or embassy, explaining the reasons behind your decision to withdraw your application.

This letter not only adds a personal touch to the process but also provides clarity to the authorities regarding your intentions.

Fill Out the Withdrawal Form

The staff will provide you with a withdrawal form that you need to fill out. You can also download the form online and fill it out before heading to the VFS center.

Want to download it online? click here. The form is straightforward and will require basic information such as your name, contact details, and the reason for withdrawing your application. Take your time to accurately fill out this form.

You’ll need to submit all the documents mentioned above either at the Visa Application Centre near you, from Monday to Friday between 8:00 AM and 3:00 PM (excluding holidays declared by the Commission). If you don’t want to visit the VFS center, you can choose to send them via email

If you are doing an “in-person” submission, the withdrawal form must be submitted by you (the applicant) and cannot be submitted by a representative. If you are submitting by mail, it must be submitted through your email.

Provide other Necessary Documents

In some cases, (if there is a special situation attached to your application), the VFS officer might request additional documents to process your withdrawal. Make sure to have these documents with you to expedite the process.

Confirm Your Withdrawal

Before your withdrawal is finalized, the staff will review your withdrawal form and documents. They might ask you to confirm your decision one last time.

This is to ensure that you are certain about withdrawing your application. After submitting the withdrawal form, you will receive a confirmation that your form has been received and the withdrawal process will start immediately.

It takes a minimum of 3 working days. However, it could extend to a longer duration, depending on the decision of the Consulate/High Commission.

Receive Confirmation

Once the withdrawal process is complete, you will receive a confirmation of your withdrawal. This confirmation might include details such as the withdrawal date and any fees that might be applicable. Keep this confirmation for your records.

Refund Process

Please note that the Visa fees and VFS service fees are non-refundable and cannot be reimbursed. For more information about withdrawing your VFS application, click here.

Final Thoughts

Withdrawing your VFS application is a straightforward process that can be completed by following the simple steps above. Remember to approach the VFS center staff if you have any questions or concerns during the process.

It’s always a good idea to review the policies and guidelines of the specific consulate or embassy you’re dealing with to ensure you’re aware of any additional requirements. Life can be unpredictable, and plans can change. With this guide, you can confidently navigate the process of withdrawing your VFS application without any unnecessary stress.

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