How to Convert Word to PDF

Do you want to know how to convert your Word document into an easy-to-send PDF file? Then you’ve clicked on the perfect article.

How to Convert Word To PDF
How to Convert Word To PDF

PDF files work on any type of device, so if you change your Word document into a PDF, more people will be able to open it. It’s very simple to change a Word document to a PDF, and in this guide, we’ll teach you how to do it on either a Windows computer or a Mac. Let’s dive in.

Things to know

  • If you’ve got Microsoft Word on your computer, you can use the Export or Save As option to change DOCX files to PDF.
  • Another way is to upload your Word document to Google Drive, open it in Google Docs, and save it as a PDF.
  • You can also try Adobe Acrobat Online, which provides a simple and free web tool for converting Word files to PDF.

How to convert Word to PDF (On Windows) 

For you to be able to convert Word documents to PDF files on Windows, we have created a friendly step-by-step guide for you to follow. Here’s an easy user-friendly process to convert Word to PDF:

  • Open the Microsoft Word document by double-clicking it.
  • If you haven’t made the document yet, launch Word, choose “Blank document,” and create it.
  • Click on the “File” menu at the top-left of the Word window.
  • In the left panel, select “Export.”
  • Click the “Create PDF/XPS” button on the right. This will bring up the “Publish as PDF or XPS” dialogue.
  • Choose where to save the PDF by clicking a folder on the left side. You can save it in the same location as your Word file.
  • Optionally, provide a new file name in the “File name” box.
  • Hit “Publish” at the bottom right. Your Word document will now be a PDF.

How to convert Word to PDF (On Mac)

Converting Word to PDF on Mac is also easy and stress-free simply follow the steps below:

  1. Start by opening your Microsoft Word document. Simply double-click the Word document, and it will open within Microsoft Word.
  2. Now, let’s access the File menu. You’ll find it in the upper-left corner of your Mac’s screen. When you click on it, a menu will appear.
  3. Within the menu, locate and click on “Save As…”. This is the option you want to select.
  4. Next, provide a new name for your PDF file. Type this new name into the “Save as” box.
  5. Be sure to choose a distinct file name for your PDF, separate from the original Word document. If you use the same name, the existing file will be replaced with the PDF version, preventing further edits.[2]
  6. You’ll now need to choose where to save your converted PDF. Pick the folder where you’d like to keep the PDF file.
  7. In the “File Format” menu, opt for “PDF”. This informs Word that you wish to save the document as a PDF.
  8. To finalize the process, click on “Export”. By doing this, your PDF will be saved in the designated file location.

How to convert Word to PDF (Using Adobe Acrobat Online)

Doing this on Adobe Acrobat online is quite short and easy, as well. Here are the steps to follow:

  1. First, visit the website using your web browser. This tool by Adobe is completely free and lets you change Word documents into PDFs, all without having to install any new software.
  2. Now, simply drag your Word document into the box provided. Alternatively, you can click on the blue button that says “Select a file” to choose your Word document from your computer. As soon as you do this, Adobe Acrobat Online will instantly change your Word document into a PDF.
  3. Click on “Download” to save the newly created PDF file to your computer.

Depending on the web browser you’re using, you might need to click on “Save” or “OK” to begin the downloading process.

How to convert Word to PDF (Using Google Drive)

Here’s a simple step-by-step process to convert Word to PDF using google drive.

  1. Open Google Drive by going to on your computer. Log in if needed.
  2. Click the “+ New” button at the top-left corner.
  3. Choose “File upload” from the menu. This will open a window where you can select files.
  4. Find your Word document, click “Open” (or “Choose” on a Mac), and it will upload to Google Drive.
  5. Double-click the uploaded Word document in Google Drive, then click “Open with Google Docs” at the top.
  6. Click the “File” menu at the top left.
  7. Select “Download.” More options will appear.
  8. Click “PDF document (*.PDF)” to create a PDF version of the document. Save it to your computer by following the prompts.

By following these steps, converting Word documents to PDF files wouldn’t be a problem or something too hard for you to do.


What’s the advantage of converting Word to PDF?

Converting to PDF preserves the formatting and ensures that the document looks the same on different devices and platforms.

Can I convert multiple Word documents to PDF at once?

Yes, some tools allow batch conversion, letting you convert multiple files to PDF simultaneously.

What if my Word document contains images and graphics?

Most conversion methods, whether online or offline, handle images and graphics within the Word document and include them in the PDF.

Can I convert other file formats to PDF as well?

Yes, many converters support various file formats like Excel, PowerPoint, and images, allowing you to convert them to PDF.



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